Click here to Download Brochure

Home » Articles 5 Tips for Using Volunteers in your Proposal Writing Process

5 Tips for Using Volunteers in your Proposal Writing Process


Many organizations that work with volunteers use them to write their proposals. Particularly when the organization is based in a non-English speaking country and volunteers come from abroad to support the work, this is tempting. It is not necessarily a good idea though. Proposal writing is an important task that is reoccurring and for which you should develop the skills within your organization so you don’t depend on outsiders for it. Still, there are a couple of ways that volunteers can help you with it.

Let them do research

Before writing a proposal, research is very important. You need to find out which are the donors most likely to fund your project, you need to have background information for your justification, and you need supporting research for your approach. This can be a very time consuming process. While it is good to have these skills within the organization, this is also a task that can be done by volunteers. Be sure to give them a very clear framework though so they know exactly what to look out for.

Let them run the numbers

Budgets are one of the most important parts of a proposal. You should look at them as a description of your project in numbers. Getting those numbers can be quite a task though. How much does a bag of cement go for these days? How much do you have to pay a skilled worker to labor for a day? Particularly in developing countries, this information often is not available online and you actually have to go down to the shops to get details. This is the perfect task for a volunteer to do and will save you a lot of time.

Let them help you get organized

Getting started with a new proposal is always hard. But getting started with a blank page is even harder. Most organizations have a lot of material from past proposals they could use, but it is scattered across different departments and sits with different people. Let a volunteer help you get organized and gather all relevant information in one place. This way the next time you start a new proposal, you already have something to start with.

Let them help with your baseline study Setting up a baseline study can be very time consuming, as you have to go into the field repeatedly and collect a lot of data. Particularly if your baseline study is very broad, this might need a lot of resources. Volunteers can help here as well. You can send them out with questionnaires and let them collect the bulk of the data. Make sure they have good instructions so they know what they are doing. Also, the data entry into a computer system is a good task for a volunteer as it needs no analytical skills but is very important nevertheless.

Let them proofread

Never send out a proposal without having different people proofread it. If possible also give it to people outside of your organization to make sure it is also coherent for someone who is not familiar with your work. Let a volunteer proofread your proposal and also check the math in your budget to make sure everything is right.

Written by

Priti Thapa

Senior Program Officer

proposalsforNGOs, a project in Partnership with VIN


Leave a Reply

avatar
  Subscribe  
Notify of

Related Articles

Volunteerism Vs Internship Volunteerism Vs. Internship

Share6TweetLinkedIn06sharesYou might be looking at places or countries to provide free service and you got...

volunteer in Nepal Why volunteer in Nepal?

Share0TweetLinkedIn00sharesWhy volunteer in Nepal? The country of Nepal gets a lot of traction from foreigners....

teaching program Teaching English in Nepal

Share0TweetLinkedIn00sharesMany college students consider teaching English abroad after graduation. Jeremy, who took a couple years...

women empowerment Women’s Empowerment

Share0TweetLinkedIn00sharesThe term “women’s empowerment” (or sometimes “woman/women empowerment”) has become familiar to those of us...

travel and tour Travel and Tour

Share0TweetLinkedIn00sharesThe world is a book and those who do not travel read only one page....




Testimonials


Actually, this is my second time to come to Nepal and work with VIN. Last time I came here, I felt I would love to come back. And now, I feel the same as last year. So I would love to come back to Nepal and work with VIN in near future... again!!


Success Stories


Share0TweetLinkedIn00sharesA leader and a voice for many women Tarkeshwor Municipality-3 Jitpurphedi Dandagaun Sharmila Adhikari, a mother of two children, and a busy housewife, embodies a perfect example of perseverance and grit of a human being....


Vin Ambassador


Share0TweetLinkedIn00sharesI was an intern with VIN for 10 weeks from October to December 2015, working in the Environment and Conservation Program, with regards to Climate Change and sustainable agriculture. I graduated from the University of...


News Update


Invitation to the Job Hunt and CV Making training by Paweł Bryk

During the training, we will look into a different model of CV’s, discuss on what information is necessary to include, which is crucial to highlight and how to present ourselves in the best possible light.

Published on: April 22, 2019

Gender based domestic violence class in Kavresthali community

In Nepal, most of the women are illiterate and have less opportunity to empower their social and economic skills. In fact, men occupy most of the opportunities of employment, responsibilities and resources.

Published on: April 18, 2019

Video making crew in Nepal

Martin and Kelly from Estonia has been filming to EU Aid Volunteer (EUAV), Pawel Bryk as the main character for a week who is working with Volunteers Initiative Nepal (VIN)...

Published on: April 8, 2019
View all

Our Affiliation



  • friends-of-vin-us
  • friends-of-vin-neth
  • friends-of-vin-aus
  • nvda
  • partners-in-sl
  • lrtt
  • ccivs-logo
Affiliations and Partnerships

Newsletter Subscribe

Join Our Mailing List:


Contact Us

Volunteers Initiative Nepal (VIN)

Nayabazaar Khusibu, Kathmandu

Email: support@volunteeringnepal.org

Fax: 00977 1 4362560

Tel: 00977 (1) 4362560 / 4356679 (Office)