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Volunteer Coordinator

Program Fees Coordinator,VIN

VIN’s Volunteer Coordinator placement or internship is open to anyone who would like to be part of the management side of VIN. You will help to provide direction for our volunteers, interns and our overall projects.  This is an ideal opportunity for those who love to travel, meet and work with people.

Here at VIN, our overriding objective is the empowerment of marginalised communities, with a focus on those most marginalised; women and children.  We have been working with Jitpurphedi Village Development Committee (VDC) since 2007 and have recently begun work with Okhaldhunga district, Everest region.  Our community work is based on the foundations of health, education, the acquisition of economic tools and the provision of basic infrastructure.  On these foundations we believe we can build empowered and independent communities.

As a not-for-profit and non-governmental organisation VIN is dependent upon the resources of international volunteers for continued support.  Our dedicated staff strive to make the most of the time and money that our volunteers bring to the organisation and ensure the experience for the volunteer is a life enhancing one.  However, with over 40 individual projects in the Kathmandu Valley and beyond, the management of our volunteers is a time-consuming role.

This is an opportunity for a confident and motivated volunteer coordinator to shape the experience of our volunteers and the projects run by VIN.  We encourage a commitment of a minimum three months, during which time you will have the opportunity to see all VIN’s projects from community schools to Buddhist monasteries and understand how development work operates.  Your role will be to receive volunteers, prepare them for their respective projects, oversee placements in rural areas and provide support, where necessary.

During your placement you will live with a Nepali host family, allowing you to become immersed in the Nepali language and culture.

More Program Details

Volunteer coordinator’s role:

•    Recruiting, training, organizing and supervising volunteers;

•   Overseeing the volunteer induction period;

• Designing and delivering training relevant to interests of the chosen program, including   TEFL/ESL overview, health and safety overview, Nepali culture and language instruction (the team can assist with this);

•    Planning and scheduling volunteer placement relevant to need, skills, strengths and abilities of volunteers;

•    Communicating with partner organization/ community prior to placement

•    Ensuring volunteer targets are set;

•    Regularly contacting volunteers to ensure that they are satisfied with food and accommodation during placement;

•    Monitoring and reviewing volunteer workload and targets and adjusting when necessary;

•    Evaluating volunteer’s experience at the end of placement;

•    Organising regular interaction between different projects and volunteers;

•    Developing new volunteer program strategies;

•    Implementing a standardised working structure to enable VIN permanent staff to support volunteers in the absence of an international volunteer coordinator;

•    Developing links with the international volunteer community, including International Volunteer Sending Agencies;

•    Keeping up an updated volunteer database.

Skills, experience and qualifications:

•    Experience of overseeing staff, delivering training and organizing workloads;

•    Fluent written and spoken English;

•    Willing to work with local groups or grassroots organizations;

•    Willing to coordinate volunteers;

•    Computer proficiency, including databases, spreadsheets and word processing skills;

•    Ability to work in a team – open communication, ability to establish good working relationships;

•    Strategic thinking and teambuilding skills;

•    Self-confident, focused, pro-active and result oriented;

•    Flexible attitude to constantly shifting work priorities;

•    Experience in designing training programs and organizing training sessions

•    Ability to manage personal workload, balance deadlines and manage competing pressures;

•    Knowledge of non-profit grassroots organizations;

•    Self-motivated team player with proactive, “get-the-job-done” mentality;

•    Excellent communicator as well as a leading supervisor for volunteers

•    Knowledge of non-violent direct action and development issues

Team membership:

•    Work and communicate openly, effectively and co-operatively with all other team members;

•    Adhere to individual project deadlines and manage personal workload;

•    Respond to challenges, explore new ideas and take initiative in all aspects of teamwork;

•    Take full responsibilities for the completion of tasks as designated by VIN;

  • Work closely with different project staff to maintain team and volunteer spirit.

Your Experience

Throughout your placement you will have the full support of VIN.  Your safety is our highest priority.  On arrival you will be greeted at Kathmandu Tribhuvan International Airport and transported to your hotel (alternative arrangements can be made for those already in Nepal prior to the start of their placement).  You will then receive a comprehensive three-day induction, during which time you will be provided with information about your particular placement as well as general information, including basic Nepalese language and culture.  This is also a good time to mix with other volunteers or interns who may be great sight-seeing companions and a source of support during your volunteer placement.

During the induction you will be accommodated in a hotel.  However, a large part of the VIN experience comes from the immersion of a home stay with a Nepalese host family.  While this is an essential part of the experience we also recognise that it can be a challenging one, becoming part of a new culture and becoming accustomed to facilities that will be more basic than those you are used to.  However, all our host families are experienced in accommodating volunteers – although their ability to speak English will vary – and you will have 24 hour access to contact and support from our staff members during your placement.


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Volunteers Initiative Nepal (VIN)

Nayabazaar Khusibu, Kathmandu


Fax: 00977 1 4362560

Tel: 00977 (1) 4362560 / 4356679 (Office)