What Should I Bring

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What should I bring to Nepal for myself?

This will vary depending on the time of year in which you visit Nepal and what additional activities you intend to participate in during your stay in Nepal.

With the exception of some medicines and high-tech trekking gear, you can buy everything that you would need for your placement in Kathmandu (and it is likely to be cheaper than in your home country). Here are a few suggestions on what to bring:

Recommended:

Basic First Aid Kit
A full supply of any medication which you require for the duration of your stay, along with the prescription.
If you wear contact lenses – spare lenses and enough solution
Torch / Flashlight (a head torch is especially useful during power cuts)
Sleeping Bag / sleeping bag liner (depending on season)
Hiking boots
Flip flops
Waterproof jacket (a lightweight fold-away jacket is fine)
Fleece jacket (during winter months)
Light-weight cotton clothing
Mosquito repellent
Sun cream
Sunglasses
Water purification tablets and/or high quality water purifier
Face mask (depending on the time of year, Kathmandu can become very polluted and dusty).
Passport photos (you’ll need these for trekking permits, buying a SIM card and for your VIN volunteer card)

Optional:

Photos of your family / friends / home
Small souvenirs from your country for your host family etc
Perhaps a few examples of your local currency
Basic Learner’s English/Nepali dictionary
Coloured pencils and pens, drawing books, stickers
Books on teaching English/English Grammar for your reference

It is also a good idea to bring with you a photocopy of your passport and visa, and keep this in a separate location to the original documents. If possible you should also e-mail yourself a scanned copy of important documents before departing for Nepal, as this will facilitate things in the event of loss or theft of the original documents.

If you wish to get a Nepali SIM card for use during your stay in Nepal, then you can bring an unlocked mobile with you from your home country.

What should I bring for my host family?

The Nepali people are very friendly and generous, and giving gifts to volunteers on their day of their departure is common. If you would like to bring gifts from your home country for your host family, below are some suggestions (but this is not compulsory):

A small photo album with pictures of you and your family/friends from home
A ‘coffee table’ book of your home town or country
Posters, stickers or magazine pictures from your country
Children’s books from your home country
T-shirts (new) from your country
Bottles of alcoholic beverages are not encouraged as souvenir items.
Alternatively many volunteers choose to take and print photos of their host family as a gift at the end of their stay.

Is there anything I can bring with me that would be useful to your organization?

We would be very grateful for educational resources such as books on grammar, TEFL, science, health, illustrated books, flashcards and children’s books. Donations of clothes and stationery are also very much appreciated.
In addition, if volunteers have any old laptops/ digital cameras/ mobile phones which they no longer require, VIN would highly appreciate these and can put them to very good use for the organisation.

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Your Experience/Setting

On arrival you will be greeted at Kathmandu Tribhuvan International Airport (TIA) and transported to your hotel / hostel (alternative arrangements can be made for those already in Nepal prior to the start of their placement). You will then receive a comprehensive a two to three-day induction, during that time you will be provided with information about your particular project as well as general information, including basic Nepalese language and culture, health and safety. This is also a good time to mix with other volunteers or interns who may be great sight-seeing companions and a source of support during your volunteer placement.

During the induction you will be accommodated in a budget hotel or hostel at VIN. However, a large part of the VIN experience comes from the immersion of a

home stay with a Nepalese host family. While this is an essential part of the experience we also recognize that it can be a challenging one, becoming part of a new culture and becoming accustomed to facilities that will be more basic than those you are used to. However, all our host families are experienced in accommodating volunteers – although their ability to speak English will vary – and you will have 24 hours’ access to contact and support from our staff members during your placement.

Volunteers will be placed in one of VIN’s working areas namely Tarakeshor Municipality of Kathmandu, Taluwa, Thulachhap and Bhadaure of Okhaldhunga, and Okharpouwa, Kaule of Nuwakot district. While at the working site the volunteers are requested to bring their own lunch, water bottle, safety gears, face mask and other essential belongings. As a volunteer you are advised to be in a comfortable and modest attire with preferably long sleeves. If you wish to raise project funds or collect project specific resources, you may contact us.

What VIN offers you in return?

  • On Arrival orientation (two to three days)
  • Food and Accommodation during on arrival orientation at VIN’s hostel / budget hotel on sharing basis
  • Food and Accommodation during Placement: Nepali Standard local host family – 3 meals a day
  • Transportation: Airport pick up; one time transport to and from the project site
  • Local volunteers’ support cost (optional)
  • VIN T-shirt
  • Certificate of participation
  • 24 hours emergency support
  • VIN admin cost.

What is excluded? Airfare, VISA (http://www.nepalimmigration.gov.np/page/tourist-visa), vaccinations, travel & medical insurance, return airport transfer, personal travel and weekend activities expenses etc.

Schedule and Commitment

You will work five to six days a week, up to six hours per day. You may propose your preferred time and hours; however, the working time period will be dependent on the institution you have been placed. A minimum of 2 weeks’ time commitment is expected of a volunteer. The longer you commit, the better impact you can make. You should be willing to commit a certain amount of your free time and energy, show a lot of commitment and be a good listener. You are expected to work constructively and co-operatively maintaining good reputation and standards at all times. Volunteer should abide by relevant security concerns and access procedures. Moreover, you should be receptive and positive to performance appraisal, advice and feedback. Throughout your placement you will have the full support of VIN. Your safety is our highest priority.

Mentoring and Support System

You will receive a clear and concise on-the-job instructions, course of action, context of work and policies/strategies before your placement begins. You will be

provided with ample of guidance and support throughout the placement with trainings / onboarding sessions incase necessary. You will be in a constant communication and regular check-in with the VIN volunteer coordinator. VIN aims to maintain a culture of continuous feedback between the volunteer supervisor at the placement to monitor the performance of the volunteer and ensure the project delivers desired outcomes.

In case of an emergency, you may contact one of our Volunteer Coordinators who will be available anytime for your assistance and support.

Time and Fees

Mid and Long Term Volunteers:
  • 2 weeks minimum stay- € 385
  • 3 weeks – 470€
  • 4 weeks – 555€ (after 4 weeks for each additional week we charge €75)
University Internships:
  • 4 weeks minimum stay- € 615 (for each additional week we charge €85)

Requirements

  • Gender: Female / Male
  • Minimum Age: 18+ years (16-17 years old person can volunteer but need to present parents’ consent letter)
  • Language: English (Intermediate)
  • Educational: High School Graduate

Desirable/ Common Skills 

  • Excellent communicator with good interpersonal skills
  • A team player with good work ethics
  • Time management and leadership qualities
  • Adaptable, flexible and able to work under pressure
  • Accepting of different ideas and culture
  • Problem solving: always be part of solutions than part of a problem
  • Creative